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Information Systems
- HELIOS iNuvio by TPA

The most popular information system for medium-sized companies created according to the real needs of customers

Benefits

Wide customization options tailored to your business. HELIOS is perfectly suited to companies of any focus thanks to its features.

Instant overview of what is happening in the company, easy exchange of information and documents – HELIOS digitizes and streamlines internal processes. Notifications directly to your smartphone or e-mail box alert you to everything important.

Regular updates and constant compliance with current legislation in the Czech Republic and Slovakia.

Work with software which adapts to you. HELIOS brings intuitive operation and clear dashboards and management reports at the click of a button. iNnovative and iNtuitive – that’s iNuvio from HELIOS.

Výhody

Reference

Find out more about our customers

ACCOLADE Group has the HELIOS iNuvio from TPA

"We have gained a perfect overview of the management of the economic agenda for the 100 companies in the Accolade Group."

KROLAN uses HELIOS iNuvio from TPA

"With HELIOS we have a complete overview of 6,000 stock movements every month. Thanks to TPA, we have a system that enables the development of the company."

HELIOS iNuvio from TPA in SEVEROTISK

"We process more than 10,000 tonnes of paper per month in production. No problems, thanks to HELIOS and TPA."

Key functionalities of the HELIOS ERP system:

MACHINE LEARNING

(intelligent)

helios-modul-machine-learning

Your new personal assistant – the artificial intelligence of the HELIOS iNuvio system, which actively helps you manage your company. Based on past data, it makes the right decisions and offers recommendations for efficient processes.

  • Saves your employees’ work and time spent on the job
  • Detects inaccuracies in your accounting in time
  • predicts the future behaviour of customers, suppliers or subsidiaries

DETECTION OF NON-STANDARD REGISTRATION PRICES FOR RECEIPTS

It is possible to automatically detect a non-standard price on a receipt item when it is received in the warehouse and prevent a possible mistake in the record prices in time! Machine learning can detect the error in time so that bad data does not get into the system at all.

DETECTION OF ANOMALIES IN THE ACCOUNTING JOURNAL

Have your transactions monitored by an artificial intelligence function that reliably detects any anomalous amounts and let the system identify everything automatically. You’ll save time and reduce errors.

ABSENCE PREDICTION

Employee absence data can be evaluated based on historical data, even at the level of individual absence types. Machine learning is able to detect seasonal fluctuations in your employees’ attendance, for example, during the summer holidays or over the Christmas period.

SALES FORECASTING

Let the data do the work for you and let Machine Learning calculate trends for the coming week, month, or year based on historical sales information from previous periods.

SUPPLIER PRE-BOOKING

Use the most reliable of your suppliers. Based on the history of orders issued, receipts, and supplier ratings, you can determine the appropriate supplier for each item that will deliver given items in the required time, quantity, or at the lowest price.

BUSINESS INTELLIGENCE

(managerial)

helios-modul-business-intelligence

The Business Intelligence tool complements the company data stored in HELIOS with a detailed managerial view. Introducing reporting that shows you all the data you need to know, even from external sources outside HELIOS.

  • detailed real-time reporting on company performance
  • all management/company data, reports and analyses clearly in one place
  • accessible from anywhere – on the web and directly in HELIOS
With the Business Intelligence module you have up-to-date data on finance, sales, production or warehouse in seconds. In such a clear form that you can find your way around in no time and make important decisions immediately.

You run your business based on data, not intuition

You’ll always have up-to-date information on finances, receivables, sales, production and customer behaviour at your fingertips. Data is fed into the system from a variety of data sources (CRM, ERP, Excel and more) and you can then monitor trends in clear summaries, see data for the entire company as well as by individual centres and orders, compare plans with reality or identify deviations and causes.

All reports are immediately at your fingertips

Configure and prepare all the necessary reports, graphs or dashboards yourself in a few clicks. Or set the selected tasks to run automatically.

Access important data at any time

You can access your reports and reports from your desktop, laptop, tablet or smartphone via HELIOS iNuvio or web browser All you need is internet access. The solution is also fully responsive, so it displays well even on small, lower-resolution phone screens.

STOCK MANAGEMENT

(stock)

helios-modul-skladove-hospodarstvi

With iNuvio, you get an instant overview of stock changes and movement of production numbers. In addition, you can automatically print shipping labels and send shipment data directly from HELIOS without having to log in to the systems of carriers thanks to the existing connection for more than 30 carriers from the Czech Republic and neighbouring countries.

  • Full support for barcode scanners using WMS
  • tracking the location of goods in stock
  • work with serial numbers and batches
  • EDI communication

OPTIONAL WAREHOUSE ACCOUNTING METHOD

Support for FIFO and average prices, option to choose the stock accounting method for each warehouse and card separately.

WAREHOUSE DOCUMENTS

Generation of documents for warehouse inventory of individual warehouses, inventory using barcode readers, printing of inventory reports.

LOCATION OF GOODS IN THE WAREHOUSE (LOCATION)

User definitions of warehouse positions, records of the status of items including serial numbers on individual warehouse positions.

BARCODE SUPPORT

Recording of barcodes to the item of goods, generation of barcode type e.g. EAN 13, connection of barcode readers and use, entry of items on the document, printing of barcodes (labels), support of EDI communication, pallet labels with SSCC code.

RELATED COSTS

Serial number definition with tracking of warranty dates and expiry dates, registration prices also for serial numbers/batches, movement history and serial number tracking.

SERIAL NUMBERS/BATCHES

Calculation and recording of related costs, automatic depreciation on issue from stock.

INTRASTAT, ECOCOM

WMS – WAREHOUSE MANAGEMENT SYSTEM

Solution designed for fast and efficient warehouse operations, on-line warehouse management using mobile terminals.
  • Receiving, including follow-up to order or production order, receiving control
  • dispatch, including follow-up to dispatch order or incoming order, control of dispatch
  • dispatch of material to production according to a bill of material production order
  • tracing production numbers
  • keeping records of inter-warehouse transfers
  • support for production numbers and batches, including expiry dates
  • record of stock positions, warehouse navigation
  • warehouse inventory
  • work with photo documentation, signatures
  • printing directly from terminals

PRODUCTION

(production)

helios-modul-vyroba

HELIOS iNuvio facilitates the management of production processes. You get a detailed overview of the status of your production with a breakdown into individual centres or orders. Code readers can be integrated into the process for even easier transfer of production data to other departments.

  • Support for barcodes and data collection via mobile terminals
  • production documentation registration and import from CAD applications
  • easy management of BOMs and tracking of change history
  • planning of capacities and necessary collaborations

TECHNICAL PRODUCTION PREPARATION

Easy bill of material and procedure acquisition, data import from CAD applications, change history tracking and support for bulk functions changes, support for ISO standards, copying documentation from similar products

FORMATION OF CALCULATIONS

Definition of costing formulas, definition of costs for individual centres or workplaces.

VARIANTS AND ALTERNATIVES

Possibility of substitution of materials both at the bill of material and material card level, definition of substitute operations at the process or workplace level.

OPTIMISATION OF INVENTORIES

Automatic generation of purchase and production requirements, optimization of purchasing, blocking of materials for production.

TRACEABILITY IN PRODUCTION

Traceability of order work in progress, traceability of the cause of a refund, tracking and recording of individual batches or production numbers in production and warehouses.

DATA COLLECTION VIA TERMINALS

Printing of barcodes within production documentation, use of barcodes for production debriefing, data collection with stationary or portable terminals.

PAYROLL AND HR

(HR)

helios-modul-personalni

In HELIOS, you can easily manage not only attendance records, HR and payroll processing, but also get an overview of upcoming training courses, scheduled medical examinations and employee anniversaries. In addition, we have created a unique HR Portal application. Thanks to it, your employees can communicate online with the HR department and share data stored in HELIOS.

  • All employees’ personal data is always up-to-date and under control
  • Digitised tax forms – online Taxpayer Declaration and Annual Statement of Account
  • electronic distribution of pay slips

COMPREHENSIVE SOLUTIONS FOR PAYROLL ISSUES

Processing of monthly, hourly and piece rate wages (in CZK and foreign currency), processing of multiple concurrent employment relationships of an employee, deductions, forfeitures, assignment of other monetary claims, adjustments, non-forfeitable amounts, deposited deductions, insolvency and mass verification of employees in the insolvency register, calculation of compensation for incapacity for work, variability in setting payroll calendars (regular, irregular, part-time, with free time, etc. ), calculation of entitlement to meal vouchers, registration, use of bonus days (sick days), calculation of annual tax settlement.

GUARANTEE OF LEGISLATIVE CORRECTNESS AND SUPPORT

Database with Czech or Slovak legislation, guarantee of correctness and maintenance of current legislation in the field of wages.

OPTIMISATION OF DATA ENTRY AND CHECKS

Ability to enter payroll inputs during the month for the current and the following month, import of data from attendance systems, checks on monitoring limits (18 and 26 years of age of the child, annual limits on overtime hours, FTE, etc.), logical checks.

ELECTRONIC COMMUNICATION

Direct communication with the CSSA portal, support for eSick leave, submission of employer’s mass notifications, change reports via electronic filing systems of health insurance companies.

PAYROLL ACCOUNTING AND PAYMENT

Possibility of breaking down wage costs into up to four accounting dimensions (department, cost range, contract, vehicle), use of up to nine accounting groups (e.g. to differentiate gross wage accounting for employees, contractors, stat. representative), setting up cost breakdowns, creating domestic and foreign payment orders, generating a file for payment in internet banking.

HR

Records of work and life anniversaries of employees, records and planning of training, medical examinations, training events, records of planned and actual costs of training, medical examinations, records of certificates obtained from training events, overview of job positions, their fillings, occupancy, organizational chart, records of job applicants, overview of selection procedures, search for suitable candidates according to recorded knowledge and skills, monitoring of personnel files – issued work aids to employees (clothing, access keys/ cards, etc.).

ECONOMICS

(accounting)

helios-modul-ucetni

The accounting module of the HELIOS iNuvio system connects all key company data and provides easy access to this data in an easy-to-understand format for management and executives. It is also an advanced tool for managing the accounting agenda of companies of all sizes.

  • Automatic setup of VAT reports
  • always up-to-date legislative support (Czech and Slovak)
  • registration of leases, loans and payment schedules
  • efficient management of receivables and payables with the possibility of automating procedures

LEGISLATIVE SUPPORT

Guarantee of correctness and maintenance of current legislation and simple processing of VAT and other necessary reports, support of IFRS, US GAAP or own standards, tax accounting and VAT reporting also based on foreign legislation within the EU with the choice of the required currency, automatic adjustment of VAT statements for Czech and Slovak legislation using tax keys, currency conversions using downloaded exchange rate tickets, separate assessment of taxes and duties on imports from the EU and third countries, basis for processing corporate income tax returns incl. Export to XML.

OPTIMIZATION OF DATA ENTRY

Automated acquisition of accounting entries of primary documents using accounting postings, bulk posting of documents, automated processing and posting of bank statements with the possibility of transferring data from internet banking, processing of credit card payments using the card centre, quick manual entry of accounting data using keyboard shortcuts and preferences for filling in data on individual lines, copies of accounting entries, automatic creation of documents according to preset parameters, e.g. overhead accounting, automatic creation of exchange rate differences.

SUPPORT OF COMMUNICATION WITH EXTERNAL ENTITIES

Electronic communication with various external entities such as banks, authorities and other companies, creation of VAT, summary reports, Intrastat, customs documents, RELDP etc. and their submission via PVS, support for electronic certificates and encryption, export of payment orders, including foreign or domestic in foreign currency, ISDOC communication interface, support for EDI communication, import of documents from other systems.

SUPPORT FOR ACCOUNTING IN FOREIGN CURRENCIES

Automatic conversion to CZK using downloaded exchange rate tickets, foreign currency registration on primary documents and in accounting entries, efficient work with exchange rate adjustments, possibility of automatic generation of exchange rate differences, registration of payables and receivables in the balance sheet in CZK and foreign currency.

EFFICIENT MANAGEMENT OF RECEIVABLES AND PAYABLES

Monitoring of accounts payable and debt collection, bulk issue and dispatch of various levels of reminders, issue of penalty invoices including their posting, generation of adjustments (legal and accounting) including posting, effective control of accounting and invoicing balances.

DISSOLUTION AND RECHARGING OF OVERHEADS

Functionality allows to perform overhead dissolution at the level of reports or reports, or to dissolve costs, e.g. administrative overhead to specific production units (centres) or specific orders, different methods of recharging by performance or by fixed ratio, application of cost dissolution directly on the reports.

COMMUNICATION WITH THE BANK

The Bank module allows you to download and process bank statements in most available formats. It exports domestic and foreign payment orders in a structure for electronic processing by Czech and foreign banks. The system will alert you if you are paying to unpublished supplier bank accounts. The Card Centre module handles the settlement of payments made via a payment terminal. Support for importing statements also from GoPay and PayU payment gateways and support for factoring.

WORKING WITH THE CASH REGISTER

The Treasury module ensures accurate and clear record keeping of cash and valuables. You can create, print and post receipts in a minute. The cash register works with Czech crowns and currencies.

WORKING WITH ASSETS

The assets module can work with different types of assets, whether depreciated or not. You can easily filter between different types of assets or create reports for specific locations, automated generation of accounting and tax movements, automated generation of difference movements between the found fact during inventory, all available dimensions can be entered on the asset cards, tracking of assets by location (buildings, offices, floors), presetting depreciation groups for accounting depreciation as even and non-uniform, copying of asset cards (you buy 15 chairs, enter one and then just enter that you want to create 14 copies).

BUSINESS AND PROJECT MANAGEMENT

(business)

helios-modul-obchodni

With iNuvio you will manage your own business and easily organize projects for you and your customers. All important information in the CRM in a few clicks or a mobile salesperson interface for field workers? Whether you already run a B2B or B2C e-shop, the possibilities of HELIOS iNuvio are really extensive!

  • orders, bookings, offers, invoicing
  • extensive pricing options and loyalty program management
  • direct interfacing with production and warehouse management
  • competitive analysis

BUSINESS PROCESS SUPPORT

Support for automatic ordering operations depending on planned sales or production needs, efficient acquisition of sales documents, extensive pricing system, foreign currencies, barcode support, work with production numbers / batches, support for optimization and planning of inventory, automatic generation of supplier orders, link to the production agenda, packaging records, links to other modules, outputs, controlling.

CASH SALES

Sales realization, wide possibilities of graphic design of receipts, multiple forms of payment including foreign currency, support of points and loyalty program, sales promotions with special prices, link to stock records, automatic accounting of sales, on line and off line operation.

CRM

Mail and data box records, corporate activities, contact center, calendars, project management, service, contracts.

SALES, BILLING AND MAIL

Balance over primary documents, consignments, Intrastat, contracts, quotations, orders and bookings, invoices received and issued, postage, consignments to invoices issued or received, retentions, mutual credits from business relationships.

PROJECT MANAGEMENT

Easy project planning and management, including work progress monitoring, simplifies work with issuing invoices for partial project performance or work performed in the modes of contract prices and tariffs, comparison of planned and actual project costs, the possibility of allocating existing personnel (including freelancers), non-personnel and material resources to the relevant tasks, display of the work queue to each employee, clear visualization of projects using Gantt charts.

PROPERTY MANAGEMENT

(property)

helios-modul-property

The property management solution is a system of record for companies that are directly involved in or in any way provide rental of residential, commercial or non-residential premises with a direct link to the accounting system in ERP HELIOS iNuvio.

Avoid mistakes when accounting for deposits thanks to a clear overview of current regulations.
The management and the facility manager get detailed information about the current occupancy of the facilities and the outlook for the next period, whether it is economic plans or the occupancy of units within the facility.

  • central register of contracts, amendments and related documents
  • simple calculation of service billing
  • easy-to-understand billing documents

TPA’S SOFTWARE SOLUTION WITH DIRECT LINK TO ACCOUNTING

For the management and registration of real estate in HELIOS, we use the “Real Estate Management” supplementary module, developed directly by our company TPA. The records of the individual buildings are part of the organisational structure, including a view of the compiled service invoices. It is a record system for companies that deal directly with or provide rental of residential, commercial or non-residential premises, with a direct link to the accounting system.

BASIC FUNCTIONALITY OF THE MODULE

Central registry of contracts, amendments and related documents, definition of custom parameters of lease contracts, simple calculation of service billing, comprehensible billing documents, overview of current regulations, rent indexation.

Our clients

Contact

TPA in Prague
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